Permanent PA required to join a financial services organisation based in Douglas, you will be accountable for providing secretarial duties to three Directors, maintaining a high degree of confidentiality at all times.
Diary management for the Directors, including but not limited to, arranging client visits, meetings, Board meetings.
Booking and scheduling of travel related to international clients and visits to other Estera offices.
Provide full secretarial support to the Directors.
Producing of Board packs for various board meetings, including briefing papers, reports, presentations and any supporting documentation.
Taking minutes of Board Meetings and any other meetings as and when required.
Liaising with Senior Management, clients, suppliers and other employees across the Estera Group.
Dealing with incoming calls, mail and assisting the Directors with appropriate responding correspondence.
Screening of telephone calls, enquiries, ad-hoc interruptions when required to do so.
Effectively managing the Directors' diaries to ensure minimum interruptions and impact on urgent daily duties.
Skills & Experience:
A minimum of 3 years experience in a similar role.
Excellent organisational skills with a high degree of attention to detail.
Outstanding communication and interpersonal skills, dealing professionally and politely with people internally and externally.
Must have experience of taking meeting minutes, shorthand preferable.
Must be extremely confidential and diplomatic.
The ability to work both independently and as part of a team.
Proficient in the use of Microsoft Office suite of applications.
Hours & Benefits:
The preference is full time hours, although reduced hours will be considered.
Salary to be discussed.