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Job Purpose:
Executive Assistant / Office Manager required on a permanent basis to support the operational aspects of an expanding global blockchain technology organisation.

Key Responsibilities:
Managing the processing of expenses for the senior leadership.
Attending high-profile meetings, and where appropriate taking notes.
Maintaining company HR software and documentation.
Managing the office space.
Organising team events.
Assisting with general administration, accounting and bookkeeping.
Assisting in research for pitches, meetings and travel.
Opportunity to collaborate on ground-breaking technical projects, in research, sales and marketing.

Skills & Experience:
A minimum of 3 years Previous experience in a similar role involving calendar management, office management, record keeping, travel arrangements, systems management, and event planning.
Strong written and verbal communication, strong interpersonal skills.
Competent in using Gmail, Google Calendar, Microsoft Office, HR software with strong administrative skills.

Hours & Benefits:
Full Time working hours with a flexible working pattern.
Competitive salary and benefits package.

Job Purpose:
PA required on a permanent basis to assist and provide administrative support to the Finance Director and other executive and non-executive directors of the Group Board with all applicable corporate matters in a highly professional, well organised and timely manner.

Key Responsibilities:
Completion and co-ordination of all Board associated paperwork and correspondence.
Planning & organising meetings and events.
Preparing meeting rooms.
Meeting & greeting visitors.
Distributing stakeholder correspondence accurately and within agreed deadlines.
Diary management.
Organising travel, accommodation and agendas.
Typing documents and collating financial reports.
Fielding calls, emails & post.
Conducting research as and when required.
Taking action points & writing minutes.
Preparing presentations.
Proof reading & formatting documents.
Managing & reviewing filing systems.
Assisting with financial year end and associated tasks.
Assisting with Group Insurance requirements and associated tasks.
Collate & update relevant data as and when required.
Running business errands as and when required.
Liaising with internal and external stakeholders.
Managing ad-hoc projects.

Skills & Experience:
2-3 years' work experience in an administrative corporate PA support role in a service-orientated environment.
Experience of letter writing and proof reading extensive corporate reports and documentation.
Experience of taking collating Board Meeting agenda “packs” and taking meeting minutes.
Excellent Proficiency in the Microsoft Office (Excel, Word & Outlook & PowerPoint) products (ideally with some advanced Word user knowledge).

Hours & Benefits:
Business hours.
Salary dependent on experience.

Job Purpose:
An experienced Personal Assistant is required to join an international Life Assurance company on a 6 month fixed-term contract basis. Based in the South of the island, the role holder will provide comprehensive secretarial and administrative support to the Managing Director and other company executives.

Key Responsibilities:
Organise diaries and coordinate travel arrangements as and when required.
Manage the logistics, electronic papers/packs/presentations, and minute taking of board meetings and other senior business meetings.
Ensure high standards of confidentiality at all times, including the safe distribution, storage, and destruction of confidential information.
Present a professional image of the company in all internal and external dealings.
Budget management and expenses processing for aligned leaders in conjunction with company Finance Department.

Skills & Experience:
Significant experience working in a large corporate office environment, supporting leaders in a PA/Secretarial role.
Advanced user of MS Office applications and high computer literacy & typist skills.
Excellent organisational skills, skilled in diary management.
Strong written and verbal communicator.
Flexibility will be essential, providing support and meeting constant deadlines from multiple senior leaders.

Hours & Benefits:
Full time business hours from 9am-5pm Monday to Friday; competitive salary.

Job Purpose:
A Receptionist/Administrator is sought by a large Biotech company based in the South of the island. Joining in a permanent capacity, the role holder will manage front of house reception facilities and provide administrative support to the site.

Key Responsibilities:
Provide a professional, hospitable welcome to all visitors.
Manage the meeting room calendar, organising refreshments and business lunches where necessary.
Distribute incoming and send outgoing post.
Maintain staff sickness/holiday records in the HR database.
Organise cleaning and small repairs contractors.
Archiving documents into warehouse.
Emergency management - role call duties, directing emergency services, moving staff during emergency.

Skills & Experience:
2 years previous experience within a similar role.
Must have a clean full driving licence and have own transport.
Competent user of MS Office programs, specifically Word, Excel, and Outlook.
A productive multi-tasker, with a professional image and a confident telephone manner.

Hours & Benefits:
Full time business hours; salary commensurate with relevant skills; comprehensive company benefits package.

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