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Job Purpose:
PA/ Executive Assistant required on a permanent basis to assist the Chief Executive Officer of a Douglas based Payroll group.

Key Responsibilities:
Organising and managing the CEO's diary.
At times may be required to attend meetings and take minutes.
Charity / Social events organisation ie. Monthly event to raise funds for our nominated charity.
Liaising with various heads of business and other PA's around the Group.
Managing and monitoring emails and filing.
Administration duties.
Basic bookkeeping and recording expenses.

Skills & Experience:
Prior experience in a similar PA/EA position.
Experience within accounting, bookkeeping and expenses would be helpful but not essential.
Exceptional interpersonal skills , organised with an excellent attention to detail.

Hours & Benefits:
37.5 hour working week, although flexible hours will be considered.
Salary dependent on experience.

Job Purpose:
Systems Analyst Tester required to join an expanding financial services organisation, the role holder will be analysing and testing software upgrades across the diverse range of systems, as well as supporting staff using these vital systems.

Key Responsibilities:
Conducting analysis and producing clear documentation, including technical specifications and test documentation.
Identifying and managing test related issues throughout the development lifecycle.
Taking ownership for delivering accurate estimates of time and resources for assigned test phases, including dependencies, risks and assumptions.
Communicating progress against plan for any work packages assigned.
Representing the Systems Analysis and Testing team on corporate projects.
supporting staff using these vital systems.

Skills & Experience:
Previous experience in a similar role, preferably (but not essentially) in a life assurance environment.
Ability to generate and follow comprehensive test plans.
Strong analytical and problem solving skills.
Excellent written and verbal communication skills.
The ability to work to tight deadlines under pressure.

Hours & Benefits:
Permanent Full Time hours.
Market rate salary with a competitive benefits package.

Job Purpose:
Experienced Client Accountant sought to join the Client Accounting team of an International Fiduciary Services Group. The role requires the preparation of accounts for a variety of company and trust structures and applicants should have previous experience and industry understanding, to work on diverse client matters.

Key Responsibilities:
The preparation of accounts for a portfolio of diverse client company and trust structures.
Working as part of the Client Accounting team, managing the preparation of accounts and associated Tax and VAT matters for a range of International entities.

Skills & Experience:
Previous Client Accounting experience is essential, having understanding of company and trust structures as well as experience of working to appropriate International accounting standards.
Ideally part or fully qualified (ACCA/ ACA/ similar), although applicants who are qualified by experience may also be considered.
Proactive approach with strong communication and organisational skills.
Used to working autonomously in a busy team but with support, as needed.

Hours & Benefits:
Full time, market rate salary plus benefits, with car parking available.

Job Purpose:
A Maintenance Housekeeper (Level 2) is sought by an industrial design & manufacturing organisation on a permanent basis. The role holder will independently perform general cleaning and maintenance upkeep for the site.

Key Responsibilities:
Operate housekeeping equipment to include but not limited to forklift, compactor, floor scrubber.
Operate other PIE (Powered Industrial Equipment).
Recognise building support problems and escalate wherever necessary.
Use and follow company general housekeeping and safety practices and policies.
Support with restocking supplies.

Skills & Experience:
Previous experience in a similar environment is essential.
Forklift licence; Gas safety training; Safety awareness training; Food & hygiene in the workplace; Manual handling training all preferred.
Able to lift safely and successfully perform the essential job functions.
Life, push, or carry weight no more than 35lbs.
Capable of being on your feet for 8-10 hours a day.
Capability to squat, bend, and reach.

Hours & Benefits:
Night shifts only - Monday to Thursday, 21:00 - 07:00. Market rate salary; full company benefits package.

Job Purpose:
12 month contract opportunity available within the PPM team of an International Life Assurance organisation to provide Finance change and support to the wider change portfolio. The role holder will be responsible for working closely with finance teams to review and where appropriate re-engineer processes using LEAN methodologies.

Key Responsibilities:
Work closely with colleagues to develop well controlled processes to deliver change across Finance in line with group, audit and professional standards.
Support the development and maintenance of key Finance systems, data warehouses and interfaces to meet the needs of Finance to support the operation and growth of the business.
Develop and support End User Computing solutions across Finance.
Configure and maintain data feeds through the Xceptor Data Hub and Reconciliation tools into SAP, adhering to documented standards.

Skills & Experience:
Proven experience in life insurance & financial services.
Experience of process and system design and development disciplines, ideally including change management.
Systems, control and process acumen.
Understanding of LEAN principles.
Excellent PC skills, particularly MS Access and MS Excel.
Excellent analytical skills.
Able to anticipate customer needs.
Confidence in communicating with colleagues at all levels.

Hours & Benefits:
Excellent rates of pay- market competitive, structured working pattern- core business hours and also potential for agile working pattern, Douglas based, parking on site.

Job Purpose:
Executive Assistant required to join an expanding Software start up business, currently based in the south of the Island. The role holder will support the CEO in every facet of running the company, responsible for a rich variety of key business activities and objectives.

Key Responsibilities:
Handle the flow of daily emails into the CEO's inbox.
Personal errands for the CEO and lifestyle Management.
Organise and coordinate the CEO's ever changing complex calendar.
Recruitment, selection, onboarding, HR, appreciation, and employee training.
Manage day to day finances, including expenses, invoicing and reporting.
Monitor and respond to sales enquiries developing B2B leads.
Nurture customer interaction on various social media channels.
General office management, ensuring smooth running of office facilities.
Obtaining objectives and briefs for customer and partner meetings.
Administration support including drafting correspondence and presentations.
Booking meeting rooms, office space, and dinner reservations worldwide.
Noting actions and minutes in meetings and distributing to relevant individuals.
Track progress of action items and meetings to ensure timely progression.
Managing introductions, prioritizing and building important connections.
Organise and oversee procurement and setup of essential IT equipment.

Skills & Experience:
Previous EA, PA or office management experience working directly for an entrepreneur would be preferable, however it's not absolutely necessary as drive, energy, ability to learn quickly, and the desire to succeed will be the key in determining the right person.
Recent Bachelor's degree or equivalent would be advantageous.
Excellent interpersonal and communication skills both written and verbal.
Accounting or bookkeeping experience would be strongly preferred.
Proficient in either Microsoft Office or G Suite (Calendar, Gmail, etc).

Hours & Benefits:
Hours, Salary and Benefits to be discussed at interview.

Job Purpose:
Experienced Client Accountant or Assistant Client Accountant required to join an established Trust and Corporate Services Provider to fulfil a contract requirement. The role holder will be responsible for all aspects of client financial reporting requirements, including the preparation of accounts to accounting standards for client entities from multiple jurisdictions, as well as the completion of tax returns.

Key Responsibilities:
The preparation of accounts and tax returns for clients, in line with relevant accounting standards and statutory law obligations.
Assisting with the timely and accurate reporting of financial information to all internal and external customers.
Working closely with colleagues in other departments, to support overall company goals and objectives, ensuring that targets and expectations are met.

Skills & Experience:
Previous experience within company & trust client accounting experience is required, to have comprehensive understanding of International trust and corporate structures coupled with strong technical understanding of accounting standards.
Experienced in meeting deadlines and working autonomously.
Good organisational and communication skills.
Part qualified or fully qualified Accountant (CAT, ACCA, ACA etc.) would be advantageous although primarily previous experience within Client Accounting work is considered essential.

Hours & Benefits:
9am - 5pm plus a competitive salary, depending upon qualifications and the level of previous Client Accounting experience.

Job Purpose:
Part or fully qualified (ACCA / ACA/ CIMA) Company Accountant required for an established Fiduciary Services provider, to be responsible for all in-house financial accounting and reporting on behalf of the company. The role will include management of sales and purchase ledgers, company expenses and through to the preparation and reporting of monthly management accounts and annual statutory accounts, with associated budgeting and forecasting work. Ad hoc support work for the Directors, in regard to booking travel and liaison with suppliers, may also be required from time to time.

Key Responsibilities:
Management of sales and purchase ledgers, with responsibility for disbursement and time sheet management.
Management of expenses, company credit cards and petty cash.
Preparation and reporting of monthly management accounts and statutory annual accounts, along with ad hoc financial reporting.
Budgeting and forecasting work.
Liaison with Auditors.

Skills & Experience:
Part or fully qualified Accountant (ACCA/ ACA/ CIMA).
Should have experience working in a small to medium - sized organisation undertaking the broad management accounting responsibilities on behalf of the organisation.
Need to have experience in the completion of statutory reporting, monthly management accounts (including trial balance, P&L, Balance sheet and cash flow statements), budgeting and forecasting work and having the key relationship with Auditors, both annually and for any interim requirements.
Used to meeting deadlines and working autonomously.
Good organisational and communication skills.

Hours & Benefits:
9am - 5pm. Salary commensurate with experience and qualifications and plus company benefits.

Job Purpose:
An Onboarding Executive is required to join a large Payroll & Contractor Service organisation based in central Douglas, on a permanent basis. The role primarily focuses on converting new applications into actual billers.

Key Responsibilities:
Log all application forms on company system.
Ensure any outstanding documentation for new applications is chased immediately.
Ensure Due Diligence is carried out on all application forms, and ensure certified documents are received when required.
Maintain and update all client files in a timely manner.
Prepare risk assessment packs for the Compliance Department.

Skills & Experience:
Previous KYC/Due Diligence experience is imperative.
Previous contractor market experience is desirable.
Excellent organisational and commutation skills.
Good attention to detail a necessity.

Hours & Benefits:
Full time business hours; highly competitive salary; company benefits package.

Job Purpose:
A Relationship Manager is sought on a permanent basis by a Payroll & Contractor Services company based in central Douglas. The role holder will be dedicated to growing the business and facilitating smoother connections between clients and internal executives.

Key Responsibilities:
Build and maintain strong relationships with clients.
Ensure Due Diligence is periodically reviewed and ensure certified documents are received when required.
Contact clients monthly, and maintain & update all client files in a timely manner.
Ensure calls are answered promptly and professionally at all times.
Assist with any ad-hoc projects that may be carried out.

Skills & Experience:
Previous experience in managing client relationships and support.
KYC/Due Diligence experience is imperative.
Previous contractor market experience is desirable.
Excellent communication skills.
Ability to work under pressure and maintain workflow in a fast-paced environment with minimal supervision.

Hours & Benefits:
Full time business hours; competitive salary and company benefits package.

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