Get new jobs for this search by email
Job Purpose:
Project Coordinator required to join a global financial services organisation to support the Project or Programme through co-ordination and administration of key activities including planning, budget management, application of controls, reporting and configuration management.

Key Responsibilities:
Support in the creation of, and help maintain, detailed Project Plans under the guidance of the Project or Programme Manager.
Ensure the Project Plan is maintained in relation to progress achieved and alert the Project or Programme Manager to actual or forecast deviations.
Support in the prioritisation and sequencing of work to ensure the project runs smoothly with due consideration for the constraints of time, cost, quality and risk.
Assist the Project/Programme Manager in the ongoing identification and management of dependencies both within the Project or Programme and in the wider Change portfolio.
Assist the Project/Programme Manager in budget maintenance, tracking actuals versus forecast and monitoring variances. Ensure appropriate use of financial tools to track spend.
Assist the Project/Programme Manager in the application and maintenance of project controls including risk and issue management, change requests, configuration management, decision and action log maintenance.
Assist the Project/Programme Manager to build knowledge and capability in Global Technology Solutions through Lessons Learnt maintenance and knowledge sharing activities.
Support the Project/Programme with the planning, preparation and control of meetings and subsequent outputs and actions. Including meeting bookings, agenda preparation, information packs, minutes and action progression.
Establish the Project/Programme document library in accordance with the current configuration management approach.
Manage the Project/Programme document library including storage, version control, distribution and sign off procedures are followed.
Take responsibility for time management and assist in the management of expectations with the Project/Programme Manager when assigned to multiple Projects/Programmes.
Build excellent working relationships with key stakeholders both within and outside the Project/Programme.
Provide presentations to key stakeholders as required to maintain awareness and commitment to the Project/Programme.
Act as an ambassador for Global Technology Solutions and consistently demonstrate behaviours in line with the organisational values.
Actively input to the development of the Global Technology Solutions, its people and capabilities.

Skills & Experience:
A minimum of 2 A levels or equivalent with a demonstrable understanding of the day to day matters arising in a Project/Programme environment and associated methodologies.
PRINCE II qualified is desirable.
1-2 years relevant business experience in a PMO environment is desirable.
Excellent organisational and administrative skills.
Good facilitation and presentation skills.
Good written and verbal communication skills and stakeholder management skills.
Experience of the Finance industry is advantageous.

Hours & Benefits:
Standard working hours 9-5 - 35 hour work week.
Salary and competitive benefits package.

Job Purpose:
Trainee Accountant required to join a Chartered Accountancy Practice. They will work in collaboration with the senior accountants at the company gaining practical experience in all aspects of an accounting and audit function whilst also being supported in undertaking professional studies.

Key Responsibilities:
Assist on audit assignments of clients.
Prepare accounts for limited companies.
Utilise accounting software.
Develop and apply technical knowledge gained from studies and on the job experience.
Maintain professional relationship with internal and external professionals.

Skills & Experience:
Graduate or Strong A Level leaver.
Ambitious & determined to study hard to complete the challenging professional qualification whilst managing full time employment.
An excellent communicator with strong organisational skills.
No prior experience is necessary as training will be provided in all aspects of the role.

Hours & Benefits:
Attractive salary and benefits packing, including on the job training and study support for either ACA or ACCA.

Job Purpose:
Experienced Personnel Officer required to join an established Shipping Organisation on an ongoing temporary contract basis.

Key Responsibilities:
Identification and recruitment of the highest quality candidates to the front line business.
Contributing to the future development of the business by constantly assisting with a resourcing programme that supports company goals.

Skills & Experience:
Previous shipping resourcing experience is highly desirable.
A proven track record in a fast paced office administrative environment is essential.

Hours & Benefits:
Structured working pattern- core business hours, competitive rates of pay, potential travel opportunities, car parking on site.

Job Purpose:
Experienced Receptionist required to join fast paced technology organisation to act as company ambassador for all enquires into the business and supporting administration function.

Key Responsibilities:
To ensure that administration support is provided to staff, customers and contacts.
Provide Secretarial and Admin Support.
Management of office supplies.
Act as first point of contact to employees, visitors and enquiries.

Skills & Experience:
Candidates should have two years administrative experience preferably gained in an customer centric position.
Proficient in Microsoft office packages.
Excellent communication and organisational skills.
A flexible approach and can do attitude is essential.

Hours & Benefits:
Full time hours, Douglas Based.

Job Purpose:
Experienced Administrator required to join the Customer & Network Services Team of a leading Utilities organisation . The role holder will be responsible for the safe delivery of all customer operational processes and activities as well as the safe, quality, on-time and efficient delivery of all asset and customer generated operational work to agreed standards of service and service level agreements.

Key Responsibilities:
Purchase Orders & Invoices.
Liaise with suppliers and customers.
Update daily spreadsheets.
Preliminary end of month stats preparation.
Take phone calls and messages when required.
Raising and completing jobs and updating system with job information.
Personal welfare - holidays, sickness, rota.
Providing plans of network to third parties.
Processing advocate search requests.

Skills & Experience:
Possess good IT skills across Microsoft packages and database systems.
Demonstrate good communications skills both verbally and written.
Possess good administrative and organisation skills.
Demonstrate customer service skills, ideally obtained in a utilities or similar industry.

Hours & Benefits:
Structured working pattern-core business hours, excellent rates of pay- market competitive, parking on site, Douglas based.

Job Purpose:
Internal Auditor required to work as part of a small and growing Internal Audit function of an International Life Assurance company. The successful candidate will assist with the implementation and monitoring of processes, controls, risk management and governance systems.

Key Responsibilities:
Working as part of the Internal Audit team, ensuring the delivery of the division's assignments.
Working in line with professional auditing standards, the role will require evaluating the effectiveness of processes, controls, risk management and governance systems.
Making recommendations for improved control, efficiency and effectiveness of systems
Potential of International travel on a quarterly basis, to other Group offices.

Skills & Experience:
Previous experience within audit (either internal or external), either with a background within Accountancy, Compliance, Risk or IT
Either Part-qualified in a relevant professional qualification, or with extensive Industry experience coupled with a potential interest in completing appropriate studies.
Strong communication skills, able to develop positive working relationships with a broad. range of individuals across the organisation.
Time management, planning and organisational skills.
Good analytical and evaluation skills, with report writing experience.
Experience within International Life Assurance and Financial Services would be advantageous.
Ability to travel to Group offices, from time to time.

Hours & Benefits:
35 hours a week, salary commensurate with experience at part qualified level, plus benefits, including car parking availability.

Job Purpose:
A Client Services Administrator is sought by an expanding Douglas-based Payroll & Contractor Services company. Joining the Timesheets Team in a permanent capacity, the role will involve telephoning and emailing clients and updating internal systems on a daily/weekly basis.

Key Responsibilities:
Ensuring client & contractor timesheets are received on time.
Updating relevant client records.
Dealing promptly and efficiently with all telephone and email enquiries.
Performing routine administrative tasks, and assisting other members of the admin team as needed.

Skills & Experience:
5 GCSEs (inc. Maths & English) at Grade C or above.
Excellent interpersonal and communication skills.
Self-motivated, and an aptitude to work without direct supervision.
Strong IT skills - Microsoft Word & Excel in particular.

Hours & Benefits:
Full time business hours based on a 37.5 hour working week; Market-rate salary and company benefits package.

Job Purpose:
Administrator required within a Trust organisation for the accurate and efficient administration of a portfolio of companies, to include areas such as listed entities, holding companies and various trust structures. Ensuring any corporate risk is minimised and remains compliant with the companies established policies and procedures.

Key Responsibilities:
Ensure the accurate and efficient administration of a portfolio of trust and/or company structures.
Setting up and maintaining accurate and complete records for client entities.
Prepare and complete account opening forms for bank and investment accounts as required.
Reviews all appropriate bank statements and arranges for monies to be placed upon deposit as necessary.
Arranges electronic and manual bank payments.
Deliver exceptional services within agreed service levels and budgets.
Performs billing and collection of receivables.
Liaises with all interacting intermediaries including corporate administrators, bankers, protectors, investment advisors and settlors.
Monitors the administration files, receives instructions from and communicates with the client.
Assist management with the general administration of client and company processes.
Monitor and reduce client's exposure to risk.
Completes all internal compliance documentation and other record keeping systems as may be required.
Assists with promoting the reputation of the business within the group and introducers.

Skills & Experience:
A minimum of 1 years' office experience.
Proficient in the use of Microsoft Office suite of programs, specifically MS Word.
Demonstrates the ability to deal effectively and courteously with clients and colleagues.
Highly organised team player who is a self-starter, enthusiastic, flexible and dedicated.
Excellent verbal and written communication skills.
Good all round organisational skills.

Hours & Benefits:
Full Time hours - 9am -5.30pm.
Attractive salary and benefits package.

Job Purpose:
Experienced Fiduciary Services Administrator with upwards of one year's previous experience within Trust and Corporate Services, is sought by a leading International Trust & Corporate Service Provider. The role requires the administration and management of a varied portfolio of corporate and trust ownership structures for UHNW owners of superyachts and corporate aircraft.

Key Responsibilities:
Professional liaison with clients and a broad range of intermediaries, building strong working relationships.
Registration of client's yachts and aircraft, globally.
Maintaining accurate an dup to date records for vessels.
Arranging for the review and approval of sale and purchase agreements, chartering contracts etc.
Ensuring compliance with company standards, policies and procedures, including periodic file reviews.

Skills & Experience:
Upwards of one year's previous experience within Trust & Company Administration work and an interest in developing more specific understanding of yachting and aviation administration.
Previous experience of either Yachting and/or Aviation administration would be advantageous, although not essential.
Strong communication and organisational skills, with an enthusiastic and positive approach.
Having a willingness to further develop knowledge and potentially undertake appropriate professional studies STEP/ICSA, with support.

Hours & Benefits:
Full time, highly competitive salary and benefits, depending upon experience and qualifications.

Job Purpose:
Qualified Financial Controller required for a long-term contract role within an established Private Client Services organisation. The role will primarily involve responsibility for monthly management accounts for the organisation, but also a limited number of key property clients.

Key Responsibilities:
Management accounting for the company, with the delivery of effective and timely financial and reporting information.
Annual budgeting and annual statutory accounts preparation and submission, along with VAT and tax returns.
Overall responsibility for internal monitoring and controls.
Preparing monthly management accounts for a limited number of key property clients.
Managing the annual audit for the company and some property companies.
Developing strong working relationships with Senior Executives, Clients and Stakeholders.

Skills & Experience:
Qualified Accountant with a number of years PQE, experienced in working in management accounting.
Experienced at working in a regulated environment, working accurately, to tight deadlines.
Audit knowledge/experience required.
Positive approach with strong communication skills, used to working as part of a small and professional team, and developing strong working relationships with internal and external clients.

Hours & Benefits:
Full time (37.5 hours a week) plus car parking.

Get new jobs for this search by email

Choose Job Type