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Job Purpose:
Experienced Receptionist/Administrative Professional required to join an established Corporate Service Provider on a permanent basis. The role holder will be responsible for being the first point of contact in a front of house capacity for the business dealing with stakeholders at all levels as well as providing administrative support to the Operations Director.

Key Responsibilities:
Primary responsibility for reception, greeting and screening visitors to the office.
Management & maintenance of client and company filing lanes and systems including ViewPoint DMS.
Opening, scanning and circulating post in accordance with company and GDPR guidelines.
Management of archived files.
Facilitating post, deliveries and collections to/from local and international companies and clients.
Ad hoc duties as requested.

Skills & Experience:
A proven track record in a similar role is highly desirable.
Previous office administration experience is essential.
An understanding of the day to day operations of a professional office.
A working knowledge of relevant Microsoft Office software and capability, or aptitude to learn to use ViewPoint.
A working knowledge of, or capability to learn, all relevant internal and external procedures, policies, regulations and guidelines.
Disciplined and organised approach, capable of working to deadlines.

Hours & Benefits:
Excellent rates of pay- market competitive, comprehensive benefits package, structured working pattern, based Central Douglas.

Job Purpose:
Experienced Secretary required on a long term contract basis. The role holder will be responsible for supporting the running of the business department by convening conferences and reviews. Additional to this the successful candidate will be required to take minutes of complex and sensitive meetings as well as additional administrative duties, exercising a high level of confidentiality at all times.

Key Responsibilities:
Participate in reviews of the administrative processes for the Unit and make suggestions for improvement.
General secretarial support to the Unit including diary management, dealing with routine and complex enquiries, telephone calls and post.
Make travel arrangements for Officers attending reviews and training.
Process invoices and payments relating to the Unit to facilitate the smooth running of the service.
To assist with the co-ordination and minutes of meetings.
Ad Hoc audio and copy typing.
Cover for other secretarial staff within the Division as and when necessary.

Skills & Experience:
A proven track record in a similar role is essential.
A minimum of 12 months experience in a Senior Administrative post.
Experience of an environment where confidentiality is of paramount importance.
Experience of taking minutes, including large and/or complex meetings.
A proficient user of all Microsoft Office programs.

Hours & Benefits:
Structured working pattern- core business hours, Excellent rates of pay- market competitive, based in Central Douglas.

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