Get new jobs for this search by email
Job Purpose:
Personal Assistant required for a Life organisation on a permanent basis, this role will be responsible for providing comprehensive secretarial and administrative support to the Group Risk Director and the Group Risk, Legal and Compliance Team.

Key Responsibilities:
Organising diaries, meetings (internal and external) and ensuring that all relevant information and documentation is available ahead of time as necessary.
Making travel arrangements including flights, hotel, visas and preparation of detailed itineraries.
Typing correspondence, reports, presentations, minutes and other documents, as required.
Maintaining comprehensive electronic and paper filing systems.
Handling communications in the absence of the Group Risk Director and the team, referring matters to other members of the Executive or the team where appropriate.
Meetings administration and minute taking including collation and distribution of papers for Board meetings under the direction of the Group Company Secretary.

Skills & Experience:
Proven experience and demonstrable track record in a similar role for at least 2 years.
Effective liaison with people at all levels and developing well respected relationships.
Excellent organisation and prioritisation skills.
Flexible approach and willingness to get involved in a variety of tasks.

Hours & Benefits:
Business hours, attractive salary and benefits package, Douglas based, parking on site.

Job Purpose:
PA required on a permanent basis to assist and provide administrative support to the Finance Director and other executive and non-executive directors of the Group Board with all applicable corporate matters in a highly professional, well organised and timely manner.

Key Responsibilities:
Completion and co-ordination of all Board associated paperwork and correspondence.
Planning & organising meetings and events.
Preparing meeting rooms.
Meeting & greeting visitors.
Distributing stakeholder correspondence accurately and within agreed deadlines.
Diary management.
Organising travel, accommodation and agendas.
Typing documents and collating financial reports.
Fielding calls, emails & post.
Conducting research as and when required.
Taking action points & writing minutes.
Preparing presentations.
Proof reading & formatting documents.
Managing & reviewing filing systems.
Assisting with financial year end and associated tasks.
Assisting with Group Insurance requirements and associated tasks.
Collate & update relevant data as and when required.
Running business errands as and when required.
Liaising with internal and external stakeholders.
Managing ad-hoc projects.

Skills & Experience:
2-3 years' work experience in an administrative corporate PA support role in a service-orientated environment.
Experience of letter writing and proof reading extensive corporate reports and documentation.
Experience of taking collating Board Meeting agenda “packs” and taking meeting minutes.
Excellent Proficiency in the Microsoft Office (Excel, Word & Outlook & PowerPoint) products (ideally with some advanced Word user knowledge).

Hours & Benefits:
Business hours.
Salary dependent on experience.

Get new jobs for this search by email

Choose Job Type