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Job Purpose:
Experienced office manager/ PA required by a niche advisory practice in the North of the Island, to facilitate the efficient running of the office and provide administrative support to the MD and team.

Key Responsibilities:
All aspects of office management.
PA support to the MD, including travel arrangements and diary management.
Answering telephones and liaison with clients, including client correspondence and obtaining KYC.
Providing Administrative support for the team, requiring database management and preparation of fee proposals.
Preparation of presentations.
Coordination of the company's marketing plan.

Skills & Experience:
Previous experience in a professional services firm undertaking office management and secretarial/ PA support.
Proactive approach, able to work both autonomously as well as part of a small team, undertaking diverse role responsibilities.

Hours & Benefits:
Part time hours, competitive salary.

Job Purpose:
Executive Assistant required for a Wealth Management organisation based in Douglas to provide exceptional levels of service and support to the Executive team across a range of areas.

Key Responsibilities:
Booking travel and accommodation.
Managing the diaries of the Executive team.
Secretarial support for Executive when required.
Provide regular updates to the Executive team on work flow, issues and on-going tasks.
Organise and schedule meetings.
Maintain office correspondence, including receiving and sending post, perform reception duties if required.
Assist the Group Company Secretary with the preparation of meeting agendas and perform research for meetings.
Assist with the preparation of Board Packs.
Attend and take minutes at board meetings for Group companies, and for Executive and Management meetings.
Provide support through general office management duties.
Managing Health and Safety matters on a day to day basis and providing regular updates to the board.

Skills & Experience:
A minimum of 4 years' experience in a similar PA / Office management role
Previous experience of attending meetings and minute taking.
Company secretarial experience is desirable although not essential.
Excellent clerical skills including accuracy and attention to detail.

Hours & Benefits:
Flexible working hours with a Market rate salary.

Job Purpose:
An experienced Personal Assistant is sought by a local retail distribution company on a permanent part-time basis. The role holder will provide full administrative support to the company Board and Finance Director in all corporate matters.

Key Responsibilities:
Completion & coordination of all company Board associated paperwork and correspondence.
Planning and organisation of company meetings and other events.
Diary management; organising travel, accommodation, and agendas as necessary.
Preparing presentations, writing minutes, and typing & formatting documents.
Liaising with internal and external clients and stakeholders over telephone, email, and face-to-face.

Skills & Experience:
Minimum of 2-3 years previous experience within a comparable role.
To hold, or be working towards, a business related qualification.
A high degree of personal integrity, discretion, and respect for confidentiality.
Excellent word processing and IT skills; full proficiency in MS Office products.

Hours & Benefits:
Market-rate salary, based pro rata on a 21 hour working week (3 full days).

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