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Job Purpose:
A Tax Associate is sought by a large Payroll and Contractor Services organisation based in central Douglas. Joining on a permanent basis, the role holder will assist with the handling of several thousand personal tax returns for directors, owners, partners, and other high net worth individuals.

Key Responsibilities:
Preparation of UK personal tax returns.
Undertaking all aspects of compliance work on personal tax returns.
Email and telephone communications with clients, HMRC, and other 3rd parties.
Assisting with tax payments and maintaining the payment records.
Other general administration duties as required.

Skills & Experience:
GCSE Maths and English grade C or above is essential.
High level of MS Office (Word, Excel, Outlook) experience is essential.
Previous experience in a tax role is preferred, but not required.
Excellent attention to detail.
Able to meet deadlines whilst working under pressure and using own initiative.

Hours & Benefits:
Full time business hours based on a 37.5 hour week; competitive salary and company benefits package.

Job Purpose:
Project Coordinator required to join a global financial services organisation to support the Project or Programme through co-ordination and administration of key activities including planning, budget management, application of controls, reporting and configuration management.

Key Responsibilities:
Support in the creation of, and help maintain, detailed Project Plans under the guidance of the Project or Programme Manager.
Ensure the Project Plan is maintained in relation to progress achieved and alert the Project or Programme Manager to actual or forecast deviations.
Support in the prioritisation and sequencing of work to ensure the project runs smoothly with due consideration for the constraints of time, cost, quality and risk.
Assist the Project/Programme Manager in the ongoing identification and management of dependencies both within the Project or Programme and in the wider Change portfolio.
Assist the Project/Programme Manager in budget maintenance, tracking actuals versus forecast and monitoring variances. Ensure appropriate use of financial tools to track spend.
Assist the Project/Programme Manager in the application and maintenance of project controls including risk and issue management, change requests, configuration management, decision and action log maintenance.
Assist the Project/Programme Manager to build knowledge and capability in Global Technology Solutions through Lessons Learnt maintenance and knowledge sharing activities.
Support the Project/Programme with the planning, preparation and control of meetings and subsequent outputs and actions. Including meeting bookings, agenda preparation, information packs, minutes and action progression.
Establish the Project/Programme document library in accordance with the current configuration management approach.
Manage the Project/Programme document library including storage, version control, distribution and sign off procedures are followed.
Take responsibility for time management and assist in the management of expectations with the Project/Programme Manager when assigned to multiple Projects/Programmes.
Build excellent working relationships with key stakeholders both within and outside the Project/Programme.
Provide presentations to key stakeholders as required to maintain awareness and commitment to the Project/Programme.
Act as an ambassador for Global Technology Solutions and consistently demonstrate behaviours in line with the organisational values.
Actively input to the development of the Global Technology Solutions, its people and capabilities.

Skills & Experience:
A minimum of 2 A levels or equivalent with a demonstrable understanding of the day to day matters arising in a Project/Programme environment and associated methodologies.
PRINCE II qualified is desirable.
1-2 years relevant business experience in a PMO environment is desirable.
Excellent organisational and administrative skills.
Good facilitation and presentation skills.
Good written and verbal communication skills and stakeholder management skills.
Experience of the Finance industry is advantageous.

Hours & Benefits:
Standard working hours 9-5 - 35 hour work week.
Salary and competitive benefits package.

Job Purpose:
Experienced Personnel Officer required to join an established Shipping Organisation on an ongoing temporary contract basis.

Key Responsibilities:
Identification and recruitment of the highest quality candidates to the front line business.
Contributing to the future development of the business by constantly assisting with a resourcing programme that supports company goals.

Skills & Experience:
Previous shipping resourcing experience is highly desirable.
A proven track record in a fast paced office administrative environment is essential.

Hours & Benefits:
Structured working pattern- core business hours, competitive rates of pay, potential travel opportunities, car parking on site.

Job Purpose:
Experienced Receptionist required to join fast paced technology organisation to act as company ambassador for all enquires into the business and supporting administration function.

Key Responsibilities:
To ensure that administration support is provided to staff, customers and contacts.
Provide Secretarial and Admin Support.
Management of office supplies.
Act as first point of contact to employees, visitors and enquiries.

Skills & Experience:
Candidates should have two years administrative experience preferably gained in an customer centric position.
Proficient in Microsoft office packages.
Excellent communication and organisational skills.
A flexible approach and can do attitude is essential.

Hours & Benefits:
Full time hours, Douglas Based.

Job Purpose:
A leading international Life Assurance provider is recruiting for a number of Administrators to join a variety of teams on a fixed term contract basis. Overall your role will be to administer all aspects of work for the relevant business area, to a high standard and in line with procedures and service standards. This will range from simple queries through to more complex and non-standard cases.

Key Responsibilities:
The teams deal with a variety of responsibilities from answering queries from clients and advisers and being the first point of contact; processing initial applications to transferring policies from other providers and making payments to customers. Each individual opportunity is responsible for ensuring high quality delivery to customers and financial advisers, from New Business applications through to the payment of the final surrender value.

Skills & Experience:
5 GCSEs Grade C or above (inc. Maths & English).
Good basic computer skills and experience using MS Office applications.
Confident telephone manner (inc. making & answering internal & external calls).

Hours & Benefits:
Full time business hours (35 hour working week); competitive salary.

Job Purpose:
Multiple opportunities for experienced Financial Services Administrators to join leading International Life Assurance Organisation in a contract capacity.

Key Responsibilities:
Deal with clients and IFAs via telephone, fax, and email.
Set up and process payments from both regular and single withdrawals.
Processing and payment of full and segment surrenders, and open surrenders.
Process death claims.
Calculate and provide Chargeable Gain information where applicable for regular withdrawals, single withdrawals, and surrender requests.
Update amendments to client records on AIA, including address and banking details.

Skills & Experience:
Minimum of 5 GCSEs at grade C or above, including English and Maths.
2 year's previous experience within the finance or Life Assurance industry.
Good knowledge of MS Office applications, including Word, Excel, and Outlook.
Excellent written and verbal communication skills, with a good telephone manner.
Good planning and organisational skills.

Hours & Benefits:
Full time business hours (35 hour working week); competitive salary.

Job Purpose:
An Administrator is required to join the Settlements department of an International Wealth Management organisation based in central Douglas. Joining in a permanent capacity, the successful applicant will process the contract notes and physical settlement of all investment trades.

Key Responsibilities:
Daily processing, checking, and reconciliation of subscription & redemption trades, dividends, and rebates.
Assist/oversee the production and issue of quarterly valuations.
Daily cash processing od settlement deals on EQ/Banking systems and processing of custody transactions.
Production and timely execution of settlement documentation, including preparation of the sealing register.

Skills & Experience:
Minimum 2 year's previous experience within the finance or Life Assurance industry.
Previous experience working within Dealing or Investment Operations area.
Good knowledge of MS Office applications, including Word, Excel, and Outlook.
Excellent written and verbal communication skills, with ability to compose good standard ad hoc letters/fax.
Good numeracy skills.

Hours & Benefits:
Full time business hours (35 hour working week); competitive salary; full company benefits package.

  • Experience Dependent
Job Purpose:
Assistant Client Administrator required to assist the Fiduciary team in their day to day administration.

Key Responsibilities:
Assist and work collaboratively with the Fiduciary Team on day-to-day administrative tasks and matters in respect of their client portfolios.
Deliver the highest level of client service, exceeding client expectations.
Ensure effective and efficient client correspondence in a timely manner.
Ensure client procedures are followed at all times.
Develop an understanding of legal and regulatory requirements and industry best practice, which are relevant to the company and its clients.

Skills & Experience:
Minimum 1 years' experience in an administration role.
The ability to deliver excellent client service communication skills both verbal and written.
High levels of accuracy and attention to detail with commitment to learning in a fast paced environment.
A working knowledge of the following systems: Word, Excel, and Outlook.
Excellent organisational skills and the ability to prioritise workload effectively with minimal supervision.

Hours & Benefits:
Business hours
Salary dependent on experience

Job Purpose:
A leading international Life Assurance provider is recruiting for a number of Administrators to join a variety of teams on either a permanent or fixed term contract basis. Overall your role will be to administer all aspects of work for the relevant business area, to a high standard and in line with procedures and service standards. This will range from simple queries through to more complex and non-standard cases.

Key Responsibilities:
The teams deal with a variety of responsibilities from answering queries from clients and advisers and being the first point of contact; processing initial applications to transferring policies from other providers and making payments to customers. Each individual opportunity is responsible for ensuring high quality delivery to customers and financial advisers, from New Business applications through to the payment of the final surrender value.

Skills & Experience:
5 GCSEs Grade C or above (inc. Maths & English).
Good basic computer skills and experience using MS Office applications
Confident telephone manner (inc. making & answering internal & external calls)

Hours & Benefits:
Full time business hours (35 hour working week); competitive salary; full company benefits package (permanent staff only).

Job Purpose:
Multiple opportunities for experienced Financial Services Administrators to join leading International Life Assurance Organisation in both a permanent and contract capacity.

Key Responsibilities:
Deal with clients and IFAs via telephone, fax, and email.
Set up and process payments from both regular and single withdrawals.
Processing and payment of full and segment surrenders, and open surrenders.
Process death claims.
Calculate and provide Chargeable Gain information where applicable for regular withdrawals, single withdrawals, and surrender requests.
Update amendments to client records on AIA, including address and banking details.

Skills & Experience:
Minimum of 5 GCSEs at grade C or above, including English and Maths.
2 year's previous experience within the finance or Life Assurance industry.
Good knowledge of MS Office applications, including Word, Excel, and Outlook.
Excellent written and verbal communication skills, with a good telephone manner.
Good planning and organisational skills.

Hours & Benefits:
Full time business hours (35 hour working week); competitive salary; full company benefits package (permanent hires).

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