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Job Purpose:
Bank Reconciliations Administrator required to join the Finance Department at an International Life Assurance Organisation. The sought after individual would be responsible for the reconciliation of bank accounts and internal control accounts and the clearance of outstanding items.

Key Responsibilities:
Reconciliation of bank accounts and internal control accounts in accordance with the control timetable.
Production of month end packs for sign off in accordance with month end accounting deadlines.
Identification and investigation of outstanding items.
Download daily reports from various banks.
Supporting other team members as required.

Skills & Experience:
A minimum of 1 years' experience of Bank Reconciliations is required.
Knowledge of accounting, administration and reconciliation software would be beneficial.
A good working knowledge of Word & Excel.
The ability to organise their own work and meet to deadlines.
Must be able to work on your own initiative as well as part of a team.

Hours & Benefits:
Full time, competitive salary and benefits package.

Job Purpose:
A Customer Services Administrator is sought by an expanding Douglas-based Payroll and Contractor Services organisation, in a permanent capacity. The role holder will be accountable for email, telephone, and letter enquiries from a large client base, and undertaking administrative tasks.

Key Responsibilities:
Dealing promptly and efficiently with telephone and email client enquiries.
Following up with contractors directly regarding timesheets.
Maintaining and updating company systems and records with comprehensive notes.
Assisting with various ad-hoc tasks and projects to ensure the smooth running of the Client Services Team.

Skills & Experience:
A previous track record in providing excellent customer service is essential.
Strong IT skills, particularly in MS Office applications.
Minimum of 5 GCSEs at grade C or above, including English and Maths.
Must be a good team player, with an enthusiastic “can-do” attitude.

Hours & Benefits:
Full time hours based on a 37.5 hour working week; competitive salary and company benefits.

Job Purpose:
Qualified (STEP or similar) and experienced Fiduciary manager is sought by a growing Douglas based Fiduciary Services team. The role requires the management of a small administration team as well as a portfolio of multi-jurisdictional companies and trusts. The successful candidate will have around 10 years Fiduciary Services experience, will act as Director & Company Secretary to client entities and ensure that standards for service and compliance are met.

Key Responsibilities:
Manage a small administration team who will undertake the diverse administration requirements for a portfolio of multi-jurisdictional companies and trusts
Ensuring high standards of client service, developing strong working relationships with clients and intermediaries.
Ensuring adherence to all filing requirements, conducting annual reviews and ensuring that compliance standards are maintained.
Acting in the role of Director and Company Secretary on client entities.

Skills & Experience:
Around 10 years experience within Fiduciary Services, latterly at a senior level.
Qualified STEP / ICSA or equivalent.
Extensive regulatory and compliance understanding.

Hours & Benefits:
Full time, competitive salary and benefits.

Job Purpose:
A Sales Executive is sought by an expanding Douglas-based Payroll & Contractor Services company, on a permanent basis. The successful applicant will be selling company products and services to warm client leads.

Key Responsibilities:
Manage your own workflow, lead pipeline, and priorities.
Manage the aftersales relationship, building ongoing relationships and identifying cross selling/referral opportunities.
Create your own leads to add to those provided, to help exceed targets.
Manage client applications from application through to payment, hand-holding throughout the entire process.
Monitor competition by gathering current marketplace information on products and pricing, recommending changes where necessary.

Skills & Experience:
Previous experience within a sales-focused role, with a proven track record in meeting and exceeding sales targets.
Excellent customer service and communication skills with clear experience in sales prospecting, negotiating, and closing.
Knowledge of UK contractor, tax, umbrella and limited company structures would be advantageous.

Hours & Benefits:
Competitive salary with an attractive company commission structure and benefits; full time business hours.

Job Purpose:
Experienced Receptionist/Administrative Professional required to join an established Corporate Service Provider on a permanent basis. The role holder will be responsible for being the first point of contact in a front of house capacity for the business dealing with stakeholders at all levels as well as providing administrative support to the Operations Director.

Key Responsibilities:
Primary responsibility for reception, greeting and screening visitors to the office.
Management & maintenance of client and company filing lanes and systems including ViewPoint DMS.
Opening, scanning and circulating post in accordance with company and GDPR guidelines.
Management of archived files.
Facilitating post, deliveries and collections to/from local and international companies and clients.
Ad hoc duties as requested.

Skills & Experience:
A proven track record in a similar role is highly desirable.
Previous office administration experience is essential.
An understanding of the day to day operations of a professional office.
A working knowledge of relevant Microsoft Office software and capability, or aptitude to learn to use ViewPoint.
A working knowledge of, or capability to learn, all relevant internal and external procedures, policies, regulations and guidelines.
Disciplined and organised approach, capable of working to deadlines.

Hours & Benefits:
Excellent rates of pay- market competitive, comprehensive benefits package, structured working pattern, based Central Douglas.

Job Purpose:
Finance Administrator required within the treasury division of an international life Organisation, working as part of a team you will ensure that the group maintains financial integrity and functionality over its cash management, including the management of general and deposit cash balances, foreign currencies and bank relationships.

Key Responsibilities:
Payments, foreign exchange deals, and deposit instructions are processed promptly and accurately in accordance with agreed service standards and procedures.
Check group has sufficient liquidity in appropriate currencies to meet operating requirements whilst maximising the return on funds within Treasury Guidelines.
Ensure exchange rates, interest rates and other data are maintained in accordance with service standards and procedures
Assisting in the setup and maintenance of bank and deposit accounts.
Ensure all cheques received are banked in accordance with the agreed service standards and procedures.
General filing and scanning of Treasury paperwork.
Be seen as a source of expertise in the day to day operations of the Treasury function including supporting other areas of the Group.

Skills & Experience:
Experience in offshore financial services/insurance sector, specifically in a treasury or accounting function would be advantageous.
The ability to work to deadlines with an attention to detail and exceptional planning and organisational skills.
Demonstrate a high level of accuracy with strong numerical skills.

Hours & Benefits:
Competitive rates of pay, structured working pattern-core business hours, based in central Douglas.

Job Purpose:
EMC Administrator required to join a Wealth Management Organisation on a permanent basis. The role holder will be responsible for the ongoing administration of externally managed accounts, ensuring that the company's records are accurate and up to date.

Key Responsibilities:
Arrange payment to, or request money from, external managers as required.
Assist with reconciliations and data cleansing activities.
Completion of all processes necessary to ensure the completion of the quarterly EMC valuation process with any set service standard/timetable.

Skills & Experience:
Minimum of 1 years experience within an administrative role preferably Financial Services.
Previous Life Assurance knowledge is highly desirable.
Minimum of 5 GCSE's A*-C.
Excellent communication skills, both written and verbal.

Hours & Benefits:
Market competitive pay rate, structured working pattern- core business hours.

Job Purpose:
Senior Onboarding Analyst required to join the Data Operations team of a global banking organisation. The role holder will be accountable for applying extensive and comprehensive knowledge of complex processes to Relationship Managers, Clients and Projects as well as exception management, issue resolution and dealing with 3rd party vendors.

Key Responsibilities:
Ensure policy and procedure standards are applied across all aspects of static data activity and ensuring the accuracy and completeness of all data.
Ability to clearly communicate your findings and proposals to colleagues and Senior Management, especially in situations involving non adherence to policy and procedures.
Completing various data analysis on complaints and queries from internal clients, in order to improve quality and propose procedure changes.
Work closely with both the onshore and offshore teams and will use all opportunities to raise levels of awareness and competence of the many processes within the relevant business areas.
Support and develop people to deliver outstanding customer focused service, ensuring that all areas are focused on quality and quantity in equal focus & adhering to agreed policies, procedures and customer practices.
Contribute and challenge to improve performance along with the ability to communicate with peers and senior members of the team.

Skills & Experience:
A minimum of 3 years previous experience gained within financial services, ideally within an Operations environment.
Able to build and maintain effective internal relationships, with a focus on innovation and continuous improvement and development in all areas of work.
Strong influencing and communication skills.
Excellent command, both written and verbal, of the English language and will have a strong knowledge of Microsoft Office (especially Word, Excel and PowerPoint)

Hours & Benefits:
Business hours.
Market salary and Company benefits.

Job Purpose:
Project Manager required to join the existing team of project professionals within an International Life Assurance Organisation on a long term contract basis. The role will be specifically responsible for the successful delivery of change projects. The successful applicant will understand and be able to apply different delivery approaches and will have a proven track record of performing project management disciplines.

Key Responsibilities:
Organising, managing and leading the project team from initiation to completion.
Selecting appropriate processes and methods required to meet the project objective.
Establishing and maintaining appropriate communication and engagement with stakeholders.
Complying with requirements to meet stakeholder needs and expectations.

Skills & Experience:
5+ years in project management.
Previous experience working within a Financial Service remit.

Hours & Benefits:
Competitive salary, full time - core business hours, based in Douglas area.

Job Purpose:
Temporary Trust & Company Administrator required to join an International Corporate Services Provider on an initial 3 month basis, responsible for the day to day administration of a portfolio of companies and trusts.

Key Responsibilities:
Responsible for day to day administrative tasks including preparation of minutes, payment instructions and liaison with internal and external bankers, annual reviews, bank account reconciliations, time recording, scanning and filing of correspondence and documents into laser fiche, following internal policies and procedures.
Maintain excellent relationships and communication with clients and intermediaries.
Assisting with projects that arise from time to time, such as UK and US FATCA/CRS and other tasks that might be assigned by the management team from time to time.

Skills & Experience:
Previous experience in a Trust and Company Administrator role is essential.
Knowledge of IOM AML/FSC guidelines and regulations in relation to Company and Trust.
Strong organisational and communication skills required, and high attention to detail.

Hours & Benefits:
Full time business hours and attractive salary.
3 month temporary contract.

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