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Job Purpose:
Experienced Accounts Assistant to join the management accounts team of a payroll services provider on a contract basis.

Key Responsibilities:
Process accounts receivables
Carry out VAT returns, and cash allocation
Administration of client and company accounts
Bank reconciliations

Skills & Experience:
A minimum of 3 years' proven experience as an accounts assistant
Strong excel skills
Excellent communication skills and attention to detail
Knowledge of accounting packages such as Xero, KashFlow & IRIS would be advantageous

Hours & Benefits:
Full time, core business hours. Initial 3-6 month contract. Douglas based.
Job Purpose:
A leading Life Assurance and Private Wealth organisation based in central Douglas are seeking an experienced Administrator to join their New Business and Welcome Team. Joining on a permanent basis, you'll hold responsibility for the provision of timely and accurate illustrations; offer guidance on Source of Wealth, Territory Decisions, and KYC requirements; and complete new business application forms.

Key Responsibilities:
Produce new business and additional single premium illustrations across all products
Create and maintain accurate client records on the team workflow system through the pre-sale process
Vet new applications, identifying any additional requirements for all products and client types

Skills & Experience:
Previous experience in a similar New Business role is essential
Strong understanding of KYC/AML requirements
Excellent telephone manner and verbal communication skills
FPC1, IAQ or equivalent qualifications are highly preferred

Hours & Benefits:
Full time business hours (35 hours p/w); Salary commensurate with relevant skills and experience; Full company benefits package

Job Purpose:
Experienced Temporary Accounts Assistant required to leading asset management organisation for 9 month contract to support the finance team.

Key Responsibilities:
Maintenance of Cash Books and Bank Reconciliations
Processing supplier invoice and payment of invoices
Preparation and posting of journal entries to trial balance stage

Skills & Experience:
GCSE English at Grade C and Maths at grade B or above
2-3 years' experience in a similar role
Previous experience using the sun accounting system would be advantageous

Hours & Benefits:
Full time core business hours, competitive salary

Job Purpose:
A Customer Sales Administrator is sought by a leading Retail & Distribution company based in the north of the island. Joining as a permanent member of a small friendly team, the role requires regular, confident communication by telephone and the ability to resolve customer enquiries in a timely manner.

Key Responsibilities:
Liaising with customers (mainly via telephone and email)
Inputting daily orders
Creating the daily production lists
Running reports

Skills & Experience:
Previous experience in a busy office environment is essential
Excellent customer service and communication skills
A working knowledge of MS Excel, Word, and Outlook
Ability to work unsupervised but with a strong team-working ethic

Hours & Benefits:
36 hours p/w - Saturday morning hours (09:00-13:00) are included on a rota basis; Salary commensurate with relevant skills and experience; Free parking nearby

Experience Dependent
IT
Job Purpose:
IT Support Analyst required to join an established IT Solutions Provider in a permanent capacity, to provide support in a multi-disciplined environment.

Key Responsibilities:
Perform regular systems checks; monitoring and reporting on desktop devices
Handling client queries via email and telephone
Managing the help desk ticket system
Providing support, set up and maintenance
In house support and maintenance of disaster recovery suites
Working closely with the Office Systems team

Skills & Experience:
Previous experience in a similar role would be advantageous
A keen interest in IT and related area study
Excellent customer service in face-to-face, telephone, or email interactions with both staff and external clients
Working knowledge of Windows 10 and MS Office products including O365 and Exchange
A full clean driving license is essential

Hours & Benefits:
Competitive salary in line with relevant skills and experience, study support, full time business hours.

Job Purpose:
Senior Finance Assistant required to join, finance team of leading fiduciary organisation for a period of 6 months

Key Responsibilities:
Oversee purchase ledger transactions
Raising and positing of sales invoices
Bank reconciliations, petty cash and other reconciliations
Reviewing expense and accrual ledgers

Skills & Experience:
Strong academic background, CAT qualified or who has experience in a similar role
Excellent communication skills
Ability to prioritise effectively

Hours & Benefits:
Full time core business hours, Douglas bases

Job Purpose:
Experienced customer services administrator is sought to join the customer services team of an international wealth platform company.

Key Responsibilities:
Review new business applications for quality and regulatory anti money laundering and counter terrorism financing control purposes
Ensure new business applications have been accepted and processed in line with internal guidelines and procedures
Contract financial advisers and customers to request outstanding information
Data capture and record management information data

Skills & Experience:
A minimum of 2 years' experience within a new business role within investments or life assurance
Strong communication and organisational skills
Ability to deliver accuracy and quality performance

Hours & benefits:
Full time, core business hours - permanent role.

Job Purpose:
Senior Administrator required to actively engage in the CanPay processes for an international Life Assurance organisation whilst demonstrating a proactive and positive desire to deliver the best possible customer experience for customers.

Key Responsibilities:
Proactively identify enhancements to processes and contribute towards their implementation
Identify, understand and collate customer needs, requirements and feedback
Administration duties relating to the withdrawal process stages for both the IOM and Dublin office
Agree quality standard of processes and contribute towards successful delivery

Skills & Experience:
1 to 2 years' experience within a similar financial services, preferably a payments environment
Takes a logical and organised approach to problem solving
Ability to deliver quality outcomes

Hours & Benefits:
Full Time permanent working hours
Salary dependent on previous experience

Job Purpose:
Company & Trust Administrator with some previous experience in a similar role, is sought for a new role with an established Trust and Corporate Service Provider in central Douglas.

Key Responsibilities:
Assisting with the administration of a diverse portfolio of client entities, in accordance with legislation and procedures
Liaison with clients and intermediaries
Assisting with the completion of statutory requirements, including filing of annual returns, drafting of minutes and resolutions and annual compliance reviews

Skills & Experience:
Previous experience within Corporate and Trust Administration, having some understanding of Trust & Corporate client entities and an interest in developing further knowledge
Though not essential, potentially an applicant may be interested in undertaking study of a relevant professional qualification
Positive and enthusiastic approach, enjoys working as part of a team

Hours & Benefits:
9am - 5pm, competitive salary and benefits package


Job Purpose:
A permanent opportunity has arisen for an experienced office administrator to join a Douglas based Chartered Surveyors to support a team of 4 Surveyors.

Key Responsibilities:
General office administration
Basic bookkeeping i.e. writing up cash ledger
First point of call for clients both face to face and telephonically
Office stock control
Audio transcription

Skills & Experience:
Previous experience in reception / office administration duties
Competent in handling busy workloads with a hands on approach
Ability to work on own initiative, due to nature of the company may be in office alone

Hours & Benefits:
Full time, core business hours - car parking. Salary in line with experience

Job Purpose:
Experienced senior administrators required to join the customer services team of an international wealth platform company. The successful applicant will have an in depth understanding of customer due diligence, new business acceptance and regulatory requirements with strong attention to detail.

Key Responsibilities:
Review new business applications for quality and regulatory anti money laundering and counter terrorism financing control purposes
Ensure that new business applications have been accepted and processed in line with internal guidelines and features
Contact financial advisers and customers to request outstanding information
Provide support and assistance to the sales force and brokers on processes and operational procedures

Skills & Experience:
Proven new business experience within Life Assurance or Investments
Strong communication and organisational skills
Excellent report writing and analytical skills
Ability to effectively manage customer and staff relationships, promptly respond to queries whilst ensuring expectations are managed

Hours & Benefits:
Full time, core business hours - permanent position. Salary in line with experience

Job Purpose:
Finance Assistant required on a 3 month contract to join a leading investment company based in central Douglas. The successful applicant will have experience of banking systems and a flexible approach to their work.

Key Responsibilities:
Process Payments (Cheque, telegraphic transfer, & other electronic payments)
Monthly bank reconciliations
Monitor bank accounts and update cashbook spreadsheets
Produce weekly cash balance reports
Coordinate and maintain placement of fixed deposits at various banks, in line with client requirements

Skills & Experience:
Experience of banking systems is essential i.e. Barclays. RBSI. HSBC
Some knowledge of double entry book-keeping
Experience of SUN general ledger system (desirable but not essential)
Experience of Excel and Word

Hours & Benefits:
Full time, core business hours, 3 month short term contract

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